Tag Archive for Designs and Patents Act

Guest post – re-use of disclosed information

Emily Goodhand, Twitter’s @copyrightgirl, returns with her second guest post for FOI Man.

Re-using Public Sector information: what you need to know

There’s been a lot of interest and discussion around the government’s Open Government Licence and whether it covers information released under FOI. In short, it does not. The Open Government Licence (OGL) allows others to re-use information which has been made publicly available (i.e. on the public facing web) by a government authority so that individuals wishing to make use of this information do not constantly have to write for permission to do so. It is important to note that not all public authorities have adopted this licence, and that the licence only applies to works which have been published. Any information received by an applicant under FOI will not automatically fall under this licence, and therefore permission would have to be sought via a request to re-use this information before further use (including reprographic publication) could be made.

Why would a Public Sector Organisation be reluctant to apply an Open Government Licence to information released under FOI?

The OGL reads:

“You are free to:

copy, publish, distribute and transmit the Information;

adapt the Information;

exploit the Information commercially for example, by combining it with other Information, or by including it in your own product or application.”

The wide scope of this licence means that it is unlikely that public sector organisations will adopt it as a blanket licence to cover all of the information that they release under FOI.  It is more likely that a selective approach would be favoured, in that some information requested would be released under the licence at the point at which it is sent to the requester, but not all.  This would very much depend on the type of information being requested, which may not fall under an FOI exemption but may prejudice the organisation’s interests were it to be used for commercial purposes. West Middlesex University Hospital NHS Trust’s website provides some excellent examples of why a public sector organisation would not wish to release information under the OGL:

“Providing access to information does not give an automatic right to re-use it. Re-use can include publishing information or issuing copies to the public. Examples might be private sector companies wanting to re-publish our documents on their website as part of a commercial service, or wanting to publish our images in commercial publications.”

It is important to take these concerns into account in order to get a fair and balanced view of why, at times, a public sector organisation may not allow re-use of information in certain ways.

The Re-Use Regulations

Public sector information which is publicly available but is not released under the Open Government Licence is still subject to the terms laid out in the Re-Use of Public Sector Information Regulations of 2005. Information received under FOI from a public sector body is subject to these regulations with the following exceptions:

  1. The Regulations do not apply where a third party owns relevant intellectual property rights in the document (i.e. the document was written by an independent consultant who retained the copyright in the work)
  2. The Regulations do not apply to public service broadcasters and their subsidiaries, educational and research establishments, or cultural establishments

A request for re-use of information can be submitted to the remaining authorities who are not excepted from the regulations at the same time as an FOI request. The FOI request will be dealt with first, as re-use of information is impossible if access to that information is not granted. It is up to the institution as to whether it chooses to grant re-use of the information supplied, and it is entitled to make a charge for the re-use of the information. Complaints are handled by the Office of Public Sector Information, and more information about the re-use of public sector information is available from the National Archives.

Fair Dealing: what the Copyright Act allows you to do

The CDPA makes certain allowances for the use of work without the need to request permission to use it from the copyright holder. The main defence is fair dealing with a work for the purposes of: a) non-commercial research and private study; b) criticism and review; c) news reporting. It should be noted that photographs are specifically excluded from the fair dealing defence for the purposes of news reporting.

The emphasis in the Act is on the word “fair” – although it is not specifically defined, various case law has indicated that the work used must be no more than is necessary to make the point (i.e. an insubstantial amount) and must not have a detrimental economic impact on the original work. In addition to this, other factors also come into play, such as whether the work is published or unpublished, what the motive was for the dealing, and whether the purpose could have been achieved by different means. The defence, if relied on, should be used carefully, as one court found the copying of as little as 11 words to be copyright infringement. However, it is generally accepted that journalists can rely on this defence to re-use insubstantial portions of the information they receive as a result of an FOI request for the purposes of news reporting, with the exclusion of photographs.

FOI & Copyright – A guest post

As promised, here is the first guest post from Emily Goodhand (@copyrightgirl), an expert in copyright compliance, on the relationship between FOI and copyright law. Over to you Emily…

FOI & Copyright: What’s the Big Deal?

There’s been a lot of confusion recently over FOI as it relates to copyright law. Decision notices such as the one served on the House of Commons have only managed to confuse the issue further, with copyright law now being viewed by many as merely another excuse to withhold access to information. However, the Copyright, Designs and Patents Act 1988 (CDPA) is a valid and relevant piece of legislation which applies to a sweeping majority of work created in the UK. As information is increasingly delivered via digital means, copyright issues must not be dismissed as irrelevant or insignificant in light of an FOI request.

Copyright 101

When it comes to copyright, it’s important to get the facts straight:

  1. Copyright is an automatic intellectual property right
  2. Copyright protects expressions of ideas which are recorded and (for the most part) original (this includes databases)
  3. Copyright does not protect ideas themselves, or facts, numbers or names (trademarks may apply to names and brands)
  4. The exclusive rights belonging to a copyright owner include rights in copying the work, issuing and communicating it to the public, lending it, showing it and making an adaptation of it
  5. Work created in the course of employment is owned by the employer

Copyright applies regardless of whether a work counts as public information or not. Unlike in the USA, where work prepared by an employee of the US government as part of their official duties is not protected by domestic copyright law, work created by employees of the UK government attracts Crown Copyright protection. Crown Copyright lasts for 125 years from the year in which the work was made, unless it was published commercially within the first 75 years, in which case copyright lasts for 50 years from the date of commercial publication.

Access vs Re-use

The crux of the issue is the distinction between access to information and subsequent re-use of that information (the National Archives has an excellent document on this). The CDPA states in s.50(1) that:

“Where the doing of a particular act is specifically authorised by an Act of Parliament, whenever passed, then, unless the Act provides otherwise, the doing of that act does not infringe copyright.”

The question arises: what exactly is “specifically authorised” by the FOI Act?  Firstly, the Act is for the disclosure of information to one person, “the applicant”. Section 11(1) details the ways in which the applicant can express a preference for how the information is communicated to him or her: a) a copy of the information in permanent form or another form acceptable to the applicant; b) the provision of a reasonable opportunity for the applicant to inspect a record containing the information; and c) the provision of a digest or summary. The key here is that the making and provision of a single copy of the information to an individual applicant does not infringe copyright. In essence, if the document contained graphs, tables, photographs, diagrams, and so on created by others outside of the public authority (also known as third party content/copyright), the authority would be able to supply a copy of that document in its entirety to the applicant without having to seek permission to do so from the various copyright holders represented.

However, the FOI Act also states that in deciding whether the making and supply of a copy is ‘reasonably practicable’ the authority may ‘have regard to all the circumstances’. If one of the circumstances is that the information being supplied will immediately be available for many people to download, view and copy on a website (in other words: be published), this does not fall under what is “specifically authorised” by the FOI Act and therefore section 50(1) of the CDPA no longer applies.

In the HoC Decision Notice, the Information Commissioner declared the What Do They Know? website’s email address valid for the purposes of the FOI Act, and therefore under this Act the HoC was required to release the information. However, the copyright issue arose not with the disclosure of the information itself, but rather with the issue of instant publication to the website of that information. This issue was deferred by the ICO (and rightly so) as being outside of their scope. The only problem with this is that it would really require the judgement of a court to state that the act of instant publication of information disclosed to an applicant under FOI is not “specifically authorised” by the Act and therefore section 50(1) of the CDPA cannot be applied, meaning that such use of the information infringes copyright.

Emily will be back next week to talk about ways to legitimately re-use information disclosed through FOI.